2010 Course Offerings by Topic
Get Involved! Volunteer Opportunities
I-DENT: Interactive Dental Event Networking Tool
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Speaking Opportunities for MDDS and RMDC
Exhibitors
IMPORTANT ONSITE INSTRUCTIONS FOR RMDC 2010 EXHIBITORS:
- Move-in / Move-out instructions
- Onsite Badge Pick-up Instructions
- Exhibitor Services Center - Click here to register your booth personnel, order furnishings and other servivces. Password required (as noted on confirmation email).
Do you want to maximize your marketing dollars and get the best possible Return on Investment (ROI)? Exhibiting at the 2010 Rocky Mountain Dental Convention can help you to build trust and lifetime relationships with both current and potential customers. Be part of the original social media with this opportunity for in-person, face-to-face contact with thousands of dentists, hygienists, chairside assistants and front office personnel from all over the Rocky Mountain Region gathered in one location. Space is limited and available on a first-come, first-served basis.
Here’s what some of our exhibitors had to say about RMDC 2009.
“Good traffic. Will be back next year.” – CK Dental
“Lots of customers.” – CSI Colorado
“This is a great convention.” – idBusiness
“One of the finest out of 40 shows. Have surpassed
orders from last year” – PeriOptix
Click the links below for detailed information:
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Show Dates
Thursday, Friday, and Saturday, January 21 - 23, 2010
Expo Hall Hours
Thursday & Friday, January 21 - 22, 10:00 a.m. – 5:30 p.m.
Saturday, January 23, 10:00 a.m. – 2:00 p.m.
Location
Colorado Convention Center
Expo Hall “C”
700 14th Street
Denver, CO 80202
Audience
Over 7,400 dental professionals from across the Rocky Mountain Region
Special Events
Complementary Expo Hall Reception for Attendees
Thursday, January 21 – 4:00 p.m. to 5:30 p.m.
TGIF Party
Free to both exhibitors and attendees!
Friday, January 22 – 5:30 p.m. to 8:30 p.m.
Hyatt Regency Denver at Colorado Convention Center
Free food, cash bars and a fantastic band!
Shuttle Service
Continuous free shuttles are available between the Colorado Convention Center and the convention hotels listed under “Housing.” Shuttles run from 7:00 a.m. to 6:30 p.m. on Thursday, 7:00 a.m. to 9:00 p.m. on Friday and 7:30 a.m. to
6:00 p.m. on Saturday.
Metropolitan Denver Dental Society
Convention Sponsor
3690 S. Yosemite Street
Suite 200
Denver, CO 80237
(303) 488-9700
(303) 488-0177 Fax
Shelly D. Fava
Associate Convention Director/Exhibits
(303) 488-9700, ext. 3273
(303) 488-0177 Fax
exhibits@mddsdentist.com
www.rmdconline.com
Freeman - Official Show Decorator
4493 Florence Street
Denver, CO 80238
Exposition Services
(303) 320-5100
(303) 329-6710 Fax
www.totalshow.com
Colorado Convention Center
700 14th Street
Denver, CO 80202
www.denverconvention.com
Centerplate Catering
Melissa Hopkins
Senior Catering Sales Manager
(303) 228-8080
(303) 228-8054 Fax
Electrical & Telephone Services
Colorado Convention Center
(303) 228-8027
(303) 228-8799 Fax
VISIT DENVER the Convention and Visitors Bureau
Housing Bureau
Click here to make your reservation using the Housing Form
September 4, 2009
Application DEADLINE for first round of booth assignments
An application and $500 per booth deposit must be received at MDDS by September 4, 2009 to be included in the first round of booth assignments.
DEADLINE to cancel exhibit booth space
All cancellations must be submitted to MDDS in writing. Cancellations received by September 4, 2009 are eligible for a refund of the deposit, less a cancellation fee of $50 per booth.
September 17, 2009
First round of exhibit booth assignments
Applications received by September 4, 2009 will be assigned booth space in order of accumulated exhibitor seniority points.
Late September 2009
Booth assignments emailed & Exhibitor Service Center available
Booth assignments are emailed to the main contact listed on the booth application. The Exhibitor Service Center will be available at www.rmdconline.com using the user name and password is sent with the booth assignment. The Exhibitor Service Center includes exhibitor registration and all necessary order forms including furniture, electricity, carpeting, etc.
October 23, 2009
BALANCE DUE for exhibit booth accounts
If payment in full is not received by October 23, 2009, exhibiting company forfeits its assigned booth location and will be required to pay MDDS liquidated damages equal to 100% of the total deposit.
December 22, 2009
DEADLINE to submit equipment orders and receive discounted rates
To receive discounted rates, all orders must be accompanied by payment and returned to the appropriate vendor by December 22, 2009.
DEADLINE to submit electrical service orders
To receive electrical service, you must submit your order to the Colorado
Convention Center by December 22, 2009.
December 31, 2009
DEADLINE to submit Certificate of Insurance
Certificate of Insurance must be submitted to both MDDS and Freeman.
DEADLINE to order complimentary furniture package
To receive the complimentary furniture package, the exhibiting company
must place an order for the package with Freeman by December 31, 2009. If the package is ordered after the deadline, the exhibiting company is responsible for all furniture package fees.
DEADLINE to register exhibit booth personnel
Registration is available online at www.rmdconline.com. Exhibitors not pre-registered by December 31, 2009 must register on site. Exhibitors registering on site will be required to provide proof of employment, such as a company business card with their name printed on it. Exhibitors may register up to 10 booth personnel for each 10’ X 10’ booth space purchased. Exhibitor registration is not permitted for exhibitors’ clients or customers. Exhibitors will be charged the appropriate rate for non-employee registrants.
January 20, 2010
Exhibitor Move-In from 8:00 a.m. to 8:00 p.m.
Booths not occupied by 5:00 p.m. will be considered forfeit.
January 23, 2010
Exhibitor Move-Out from 2:00 p.m. to 8:00 p.m.
Move-out may not begin until 2:00 p.m.
VISIT DENVER, the Convention and Visitors Bureau, is handling the housing arrangements for RMDC 2010.
The following hotels are holding rooms for participants:
- Hyatt Regency Denver at Colorado Convention Center –Headquarters Hotel
- The Brown Palace Hotel
- Comfort Inn Downtown
- Crowne Plaza Denver City Center
- Grand Hyatt Denver
- Hilton Garden Inn Denver Downtown
- Denver Marriott City Center
Reservations may be made beginning June 1, 2009. Click here to access the
housing form.
Many new and exciting opportunities will be availble for the RMDC 2010. We are eager to customize a sponsorship package that will help you achieve your goals and get the most out of your sponsorship dollars. Be the first to take advanage of all the possibilites. Check back in September or contact us at (303) 488-9700.
Maximize traffic at your booth by taking advantage of these great marketing opportunities:
MDDS Sponsored Pre-Show Marketing Flyer
What is the Pre-Show Marketing Flyer?
- A marketing piece created by MDDS highlighting educational sessions and special events being held at RMDC 2010.
- Flyers are personalized to include your company name and booth number.
- You are encouraged to have your sales representatives distribute the flyers to dental clients with the objective of directing customers to your booth.
What is the cost to me?
- Nothing. All costs for design, printing and shipping are covered by MDDS.
How many flyers can I get?
- Each exhibitor can request up to 150 flyers.
- Supplies are limited so requests will be taken on a first-come, first-served basis.
MDDS Sponsored Exhibitor Promotions Program
What is the Exhibitor Promotions Program?
- The opportunity to submit promotions and discounts related to the RMDC 2010 theme of “Prepare for the Ascent” that will be featured on the convention website.
- All exhibitors are encouraged to offer a promotion or discount available only during the convention. Some examples include: a 10% discount for all orders, a prize drawing or a giveaway for the first X number of people to visit your booth. MDDS encourages you to be creative!
What is the cost to me?
- The only cost to exhibitors is for the design of the
promotion piece. MDDS will cover the costs of featuring it
on the website.
How do I submit a promotion?
- Promotions/discounts should be submitted in a PDF format to the Associate Convention Director at exhibits@mddsdentist.com
- All promotions are subject to approval by MDDS
Convention Sponsorships
Accelerate and deepen your relationships with customers by moving beyond your exhibit booth and sponsoring convention events. Sponsorship packages are custom designed for each exhibitor to ensure that you are getting the maximum exposure that is most beneficial to your marketing objectives. Now is
the time to reach out to your customer base from all fronts. Sponsorship can also earn you additional exhibitor seniority points giving better placement on the priority list for booth assignments. Email exhibits@mddsdentist.com with your interest in a customized package.
Application
How do we apply for all of these great marketing opportunities?
- Click here to download the marketing application. Supplies are limited so submit your applications TODAY!
The following are questions commonly asked by our exhibitors. If one of your questions is not listed below, please contact us and we will gladly assist you.
Where can I find a copy of the exhibit booth application?
Click here for the Exhibit Booth Application. Please note that a credit card is required to apply online.
When is the application due?
To be included in the first round of booth assignments, you must submit your application and $500 per booth deposit by Friday, September 4, 2009.
How should I submit my application for space?
You can submit an application by mail, fax or online. You can submit an application with a credit card by mail, fax or online. If paying by check, your application can be submitted by mail only.
What is included with our booth space?
The complimentary furniture package for each booth includes one draped table or counter, one black chair or stool and one wastebasket, provided you order the package from Freeman by December 31, 2009. You must order this package.
How are exhibit booths assigned?
Exhibit booths are assigned based on exhibitor seniority points. Companies receive one point for each year they have exhibited at the Rocky Mountain Dental Convention plus one point for each booth more than one purchased for the 2010 show. Companies with the same number of seniority points are assigned in order of date the application was received, with those submitted earlier in the year getting assigned before those submitted later.
How do I register my company employees?
You may register your booth personnel online. Exhibiting companies may register up to 10 employees for each 10’ X 10’ space reserved. Exhibitor registration is not permitted for exhibitors’ clients or customers. Exhibitors will be
charged the appropriate rate for non-employee registrants. Exhibitors must complete registration by December 31, 2009.
May I order exhibitor services online?
Yes, all exhibitor services can be requested through the Exhibitor Service Center. A user name and password will be emailed to your company’s main contact along with the booth assignment in late September 2009.
May I make sales on the show floor?
Sales or other transactions by exhibitors are limited and restricted to taking written orders for future delivery. Under no circumstances shall goods be delivered nor shall any cash, credit purchase or check be issued at any exhibit unless you prominently display a current Colorado and Denver Sales Tax License.
Where do I ship my exhibit?
Freeman will accept shipments between December 22, 2009 and January 12, 2010. Shipments must be prepaid and addressed as follows:
(COMPANY NAME AND BOOTH #)
Rocky Mountain Dental Convention
c/o Freeman
4493 Florence St.
Denver, CO 80238
Direct shipments to the Colorado Convention Center must NOT arrive at the exhibit facility prior to 8:00 a.m. on January 20, 2010. Shipments arriving prior to January 20, 2010 will be refused.
Shipments to the Colorado Convention Center should be addressed as follows:
(COMPANY NAME AND BOOTH #)
Rocky Mountain Dental Convention
c/o Freeman
Colorado Convention Center
700 14th Street, Welton St. Dock
Denver, CO 80202
May I hand carry my booth materials on the Expo Hall floor?
You may hand carry materials to your booth. Any material that requires the use of a dolly, forklift, etc. must be handled by the Denver Theatrical Stage Employees Union Local 7 and arranged through Freeman.
Are children permitted in the Expo Hall?
Children are permitted in the Expo Hall ONLY during open hall hours. However, an adult must accompany all children under the age of 14 while in the Expo Hall. Parents taking children into the Expo Hall do so at their own risk. Neither MDDS nor the Colorado Convention Center will be responsible for injury that may occur to children from any cause whatsoever while they are in the Expo Hall. Children are NOT permitted in the Expo Hall during move-in or move-out. Children found in the Expo Hall during move-in or move-out will be required to leave immediately. NO EXCEPTIONS to this policy will be permitted, so please make arrangements for children in advance.
May I break down my booth before the show closes?
NO. Packing of equipment, materials, or the exhibit cannot begin until 2:00 p.m. on Saturday, January 23, 2010. Companies that begin packing their equipment could risk losing their space at future Rocky Mountain Dental Conventions.
Booth Size
10’ x 10’
Booth Cost
$1,075 to $1,355 – a $500 per booth
deposit is due with application
Booth Includes*
- One (1) draped table or counter
- One (1) black chair or stool
- One (1) waste basket
- Company listing and product description in the On-site Convention Guide
and on the convention website if application is received before
publication deadlines - Free admission for all booth personnel to the Opening Session on Thursday, January 21 and the TGIF Party on Friday, January 22
- Free shuttle bus services
- Exhibitor Lounge privileges
*Exhibitor must order furniture through Freeman by December 31, 2009. Exhibitors
placing orders after December 31, 2009 will be charged for the complete cost of the
furniture outlined above.
Floor plan may be modified at any time.
